WebSBA - Web-based accounting, production and e-commerce

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Features

News Releases      News Release ( (Real Player Video clip. Download (Real player) Talk to the developers: A.H. Panagiot, J. Tom

The system provides the following features: (Real Player Video Clip).

  1. E-commerce       ( . (l .)

    • The system can be accessed from any Internet-equipped computer from anywhere and at any time. 
    • It provides seamless integration of e-commerce to financial and production management functions
    • It provides E-catalog of products with code, name, description, pricing, and associated pictures.
    • It provides for User-controlled display of special offerings. A user with administrative access, can easily select which items are promoted as specials.
    • It provides for Customer-controlled creation of new products in the catalog and modification of descriptive parameters of existing products.
    • The Shopping cart is  integrated to both special offerings and main catalog. A viewer can add products to cart from everywhere an item is displayed.
    • The system provides for new customers to register prior to accepting their an order online. 
    • Allows the site Manager  to review, release, or cancel orders placed by browsing customers.
    • Orders placed by customers have the same access to inventory as orders placed by in house sales personnel.

  2. Small Business Accounting    (MS Media  Player)  (Real Player)

    • The system provides a standard Chart of Accounts which is modifiable by the site manager who logs in with appropriate credentials.
    • It includes a Check Book module to facilitate check writing and deposits as well as printing of the check register.
    • It includes a General Journal module to facilitate entry of transaction adjustments, complete balanced entries and balance transfers from a previous set of books.
    • A viewable transaction file that contains every transaction affecting general ledger and chart of account balances for verification and audit.
    • Month end and year end closing modules for traditional closing procedures.
    • Physical inventory module to facilitate changes to quantities and costs at physical count.
    • Asset management module for valuation and depreciation of long term assets.
    • General preferences and shopping cart customization.
    • Modules to create new customers/sales orders, new suppliers/purchase orders.
    • Modules to facilitate changes to customers/sales orders and suppliers/purchase orders. Accounts receivable and accounts payable aging and reporting.
    • Financial statements as well as reports on inventory valuation and sales by customer or by product.

  3. Production Management (MS Media Payer) (Real Payer)

    • Module to create new and maintain existing inventory items. Inventory items are categorized  as  components, assemblies, finished products and non-inventory items. Components become assemblies when submitted to a process where labor and overhead is applied to them. 
    • A Bill Of Material module to:  define a hierarchical structure of components and or sub-assemblies and  edit (make changes) to an existing structure  
    • A module to Roll up both cost and price in  assemblies to determine the total cost and sale price.
    • A where used module, to find what component or assembly is part of another assembly.
    • A module that uses a given Bill of Material to calculate a specified quantity of  components needed to produce a given quantity of the product defined by that bill.
    • A Material Requirements Planning module, to calculate the time phased dependent demand of components to satisfy a given master schedule. (just in time delivery of inventory components to meet the demands of the master schedule for an efficient production plan). 

WebSBA System Architecture  (MS Media Player)  (Real Player)

WebSBA consists of two distinct parts. First, the Small Business Accounting part,  and the e-commerce part.  The accounting part is the foundation of the system with it's capabilities summarized  in the Main Menu. The accounting  functions can be viewed in nine functional blocks, as depicted below and as presented by the  Functional Navigator. The blocs and the arrows explain a typical business transaction flow: 

Starting from the Ordering block, orders for products are placed with suppliers. Products are received into inventory and subsequently sold to customers. Upon receipt of products into inventory the quantities and cost appear in the inventory module while a liability is created in the accounts payable module. Products available in inventory can be included into sales orders and invoiced to customers.  Upon invoicing the product is removed from the inventory module and an accounts receivable of cash in bank record is created at the same time.  The Company module since it contains the General Ledger clearly communicates with all function. The arrows are transparent.

 

Second, the e-commerce part which is an optional "add on" to facilitate web sales. This part encompasses an electronic catalog and shopping cart. The  inventory items are displayed in a format defined by the user. The catalog is integrated with the shopping cart which is used to save the items as they are selected by the customer. The e- catalog can be inserted into an existing user's  web site if it uses frames. Since WebSBA is targeted at small businesses as a web based system, simplicity was of prime concern while adhering to Generally Accepted Accounting Principles.

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